# Calendar and booking links

> Let customers book a meeting with you. Set your availability, create a booking link, share or embed it, and test a booking first.

Canonical: https://help.spacebrain.ai/calendar/
Last modified: 2026-09-25T00:00:00.000Z

Calendar lets customers book a meeting with you through a link, without back-and-forth emails. This guide walks you through setting it up and testing it, from your first booking link to routing forms and team events.

## What's in Calendar [#whats-in-calendar]

Open **Calendar** in the main navigation. The menu contains:

| Menu item         | What it's for                                                                                    |
| ----------------- | ------------------------------------------------------------------------------------------------ |
| **Events**        | Your booking links. Create, edit, pause, and share them.                                         |
| **Team events**   | Booking links shared by several hosts (paid plans).                                              |
| **Availability**  | The weekly hours customers can book, plus days off.                                              |
| **Bookings**      | Meetings people have booked. See [manage bookings and replies](/calendar/bookings-and-replies/). |
| **Meeting Notes** | AI notes from your meetings. See [meeting notes](/calendar/meeting-notes/).                      |
| **Insights**      | Booking trends (paid plans).                                                                     |
| **Routing**       | A short form that sends visitors to the right booking link (paid plans).                         |
| **Settings**      | Your public page, calendar connections, and Meeting Notes settings.                              |

Owners, admins, and editors see the full menu. Viewers only see **Meeting Notes**. If you see **An editor, administrator, or owner role is required.**, ask a workspace admin to change your role.

## Before you begin [#before-you-begin]

* Know which time zone you work in and your usual meeting hours.
* Decide how customers should meet you: Google Meet, Zoom, phone, or in person.
* To offer Google Meet and avoid double bookings, connect Google Calendar. To use Zoom, connect Zoom. You'll do both in **Calendar → Settings → Connections**.

The **Events** page shows a **Finish Calendar setup** checklist with five steps: **Public profile**, **Availability**, **Google Calendar**, **Live event**, and **Test booking page**. Follow it, or use the steps below.

## Step 1: Connect your calendar [#step-1-connect-your-calendar]

1. Open **Calendar → Settings** and choose the **Connections** tab.
2. Choose **Connect Google Calendar** or **Connect Outlook**. A new window opens. Sign in and allow access.
3. To use Zoom links, choose **Connect Zoom** on the **Zoom** card.

**What you should see:** the card shows **Connected**. For Google, it also shows **Google Meet · Available**.

If your browser blocks the window, you see **Your browser blocked the window.** Choose **Show window** or **Try again**.

## Step 2: Set your availability [#step-2-set-your-availability]

1. Open **Calendar → Availability**.
2. Under **Weekly hours**, switch on the days you work and set the hours. Use **Add hours** for split shifts, such as 9–12 and 14–17.
3. Under **Schedule settings**, check your **Time zone**. Use **Apply Monday hours to weekdays** to copy Monday's hours.
4. For holidays, choose **Add an override**, pick the dates, and choose **Add unavailable date(s)**. You can also set special hours for a date.
5. Choose **Save availability**.

## Step 3: Set up your public page [#step-3-set-up-your-public-page]

1. Open **Calendar → Settings → Public booking page**.
2. Under **Public profile**, add a **Display name**, a short **Public bio**, and a photo.
3. Under **Public page**, choose your **Public Calendar address** and choose **Save name**.

Very short or reserved names need a paid plan.

## Step 4: Create a booking link [#step-4-create-a-booking-link]

1. Open **Calendar → Events** and choose **New event**.
2. Under **Booking details**, enter a **Title** (for example "30-minute discovery call"), the **URL slug**, a **Description**, and the **Duration (minutes)**.
3. Under **Meeting locations**, choose one or more options, such as **Google Meet**, **Zoom**, **In-person address**, or **Attendee provides a phone number**.
4. Optionally, add **Qualification questions**, such as "What's your budget?". Pick an **Answer type** and tick **Required** if needed. The number of questions depends on your plan.
5. Under **Scheduling controls**, set buffers before and after meetings, **Minimum notice**, **Booking window** (how far ahead people can book), and **Maximum bookings per day**.
6. On paid plans, add up to three **Reminders and follow-ups**. For each, choose **Before the meeting** or **After the meeting**, the timing, an **Email subject**, and a **Message**.
7. Leave **Publish this booking link** on if you want it live straight away.
8. Choose **Create booking link**.

The **Booking page preview** on the right shows what customers will see as you edit.

### Optional: take payment or require a membership [#optional-take-payment-or-require-a-membership]

* **Payment:** after you save the event, open it again. In **Payment**, turn on **Require payment to book**, choose your connected account, enter the amount, and choose **Save payment settings**. The customer's chosen time is held for 15 minutes while they pay. Payment can't be combined with memberships, seats, recurring dates, or host approval. You need permission to manage payments. See [payments](/payments/).
* **Membership:** in **Membership benefits**, turn on **Require a membership** to limit bookings to members. See [memberships](/memberships/).

## Step 5: Test before you share [#step-5-test-before-you-share]

1. On **Events**, find your link and choose **Open booking page**.
2. Book a time as a test customer, using your own second email address.
3. Check that the time zone and times shown are right.
4. Open **Calendar → Bookings** and find the test booking. Check the time, attendee, and meeting location.
5. Cancel the test booking from **Bookings** with **Cancel booking**.

**What you should see:** the checklist changes to **Calendar is ready**.

## Step 6: Share the link [#step-6-share-the-link]

On **Events**, choose **Share** on your link:

* **Copy link** copies the booking page address.
* **Email link** opens a draft email with the link.
* **Copy embed code** gives you code to paste into an HTML block on your website, so people can book without leaving your site.

The sidebar also has **Open public page** and **Copy public link** for your public page, which lists all your live links.

Use the **Accepting bookings** switch to pause a link without deleting it. Paused links show **Paused**.

## Route visitors to the right meeting [#route-visitors-to-the-right-meeting]

On paid plans, a routing form asks one question and sends each visitor to the right booking link.

1. Open **Calendar → Routing**. You need at least two live events.
2. Enter a **Form title**, for example "Find the right meeting".
3. Write the **Qualification question**, for example "What do you need help with?".
4. For each answer, choose the event under **Send to event**. Add two to ten answers with **Add choice**.
5. Check the **Visitor preview**, turn on **Publish routing form**, and choose **Save routing form**.

## Team events [#team-events]

On paid plans, owners and admins can create booking links with several hosts. Open **Calendar → Team events** and choose **New team event**:

* **Round robin** spreads bookings across hosts.
* **Collective** books a time when every host is free.

Add between 2 and 20 **Hosts**, set locations, and turn on **Publish this team event**.

## Let a voice agent book meetings [#let-a-voice-agent-book-meetings]

You can connect a booking link to a voice agent so callers can book during a call. See [voice agent booking actions](/chat-and-voice/calendar-booking-actions/).

## If something goes wrong [#if-something-goes-wrong]

* **No times are available.** Check **Availability**, your time zone, date overrides, **Minimum notice**, **Booking window**, and whether the link is **Paused**.
* **Google Calendar needs attention.** Choose **Reconnect**. Until you do, double-booking checks and Google Meet links may not work.
* **The meeting has no video link.** Check the event's **Meeting locations** and that Google Calendar or Zoom shows **Connected**.
* **Payment options are missing.** Save the event first, and check that it doesn't require a membership or host approval.
* **A customer says they booked but you can't see it.** Check **Bookings** on the **Upcoming** tab and search for their email before asking them to book again.

## FAQ [#faq]

### Can I disconnect Google Calendar if my links use Google Meet? [#can-i-disconnect-google-calendar-if-my-links-use-google-meet]

Not straight away. Spacebrain asks you to **Update Google Meet events first**, so customers don't get links that won't work.

### Do reminders work on the Free plan? [#do-reminders-work-on-the-free-plan]

Booking confirmations are included on every plan. Custom reminders and follow-ups need a paid plan.

## Next step [#next-step]

Learn how to [manage bookings and replies](/calendar/bookings-and-replies/).